Reference Guide - The College Fair
Alumni Ambassador Reference Guide
2006-2007
Table of Contents
THE COLLEGE FAIR
What do I do
before the college fair?
Dress professionally
and wear comfortable shoes—you'll be standing most of the time! Another
point about comfort – have a bottle of water.
Get there at least 30
minutes before the fair starts so you have time to check in, set up your
table, get a drink of water, visit the refreshment area, etc. There may
be students available to help you with unloading materials.
Place the banner on
the table and display board and publications on top. Place the contact
cards and pens near the edge—easy access for students. Take pen caps
off pens (may prevent pens from being taken).
Put a designated
amount of Viewbooks on the table—say 50, so you know how many
publications were taken during the fair by how many you have left at its
end.
What do I do
during the college fair?
- Smile!
- Adhere to NEACAC
(New England Association for College Admissions Counseling) Rules &
Guidelines. (included—no balloons or candy!)
- Wear your name
tag.
- Stand behind your
table, not in the aisle.
- Be honest! If you
don't know the answer to a question - say so. It is unusual that you
will be asked highly specific questions, but if you are—jot them down
with their contact info and let them know you or someone in Admissions
will get back to them.
- Provide the
necessary facts to answer a question first—then add your personal
experience.
- Have each student
that stops at the table fill out a Contact Card. (This info is
entered on to our data base when you return the cards to our
office—this is how the recruitment process continues!)
- Take the Contact
Card, once they have filled it out and place it with your belongings
behind the display board.
- Have a good time!
During the college
fair, you'll want to avoid:
- Speaking
negatively about another college or university.
- Calling students
to your table; let them choose the table they'd like to visit.
- Being too stingy
with the publications on the table—if the student thinks it is your
last piece, they won't be apt to take it!
- Making statements
about admissibility to prospective students; this is the
responsibility of the Admissions Review Team.
- Providing an
answer to a poorly asked question—clarify the question first, then
answer it.
- Making statements
about eligibility for financial aid or scholarships.
What to do after a
college fair?
Tally the number of
publications taken, as well as the number of Contact Cards received and
fill out the Program Evaluation Form.
Send Contact Cards
and Program Evaluation Form to the Admissions Office in the stamped
envelope provided. (The Contact Cards are the hinge for further contact
from our Office.)
Let us know if you
need more supplies for upcoming fairs you may be attending.
Call or e-mail the
Admissions Office if you have any immediate concerns.
Supplies:
-
Table Banner
-
Display Board
-
Laminated
panels-majors, athletics, location map
-
Name tag
-
Viewbooks
-
Open House
Invitations
-
Bookmarks with web
information
-
Contact Cards
-
Pens
-
Program Evaluation
Form
-
Info Sheets
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